Office Specialist

Driving the future of automotive. We’re Lear For You.

We are seeking a highly organized and detail-oriented Office Specialist to oversee administrative operations and provide comprehensive support to our Business Support Team. The ideal candidate will possess excellent communication and multitasking skills, ensuring the smooth functioning of day-to-day office activities. This role involves managing travel requests, procurement processes, and handling key responsibilities in accounting related to exported hardware products.

Responsibilities:

▪ Travel coordination:

• Manage and coordinate travel requests for the team, including approvals, itinerary planning, and accommodation arrangements.
• Obtain quotes for travel-related expenses, ensuring cost-effectiveness.
• Maintain accurate records of travel expenses and reconcile with budget allocations.

▪ Procurement and Purchase Orders:

• Raise and follow through with purchase orders (POs), ensuring proper approval and tracking of all procurement activities.
• Collaborate with suppliers to negotiate terms, pricing, and delivery schedules.
• Maintain a well-organized system for tracking and managing purchase orders.
• Supervise material reception.

▪ Export/Import Process and Customs Documentation:

• Oversee the export/import process, ensuring compliance with customs regulations and documentation requirements.
• Coordinate with relevant stakeholders to obtain and organize necessary export/import permits and certificates.
• Manage customs documentation, including invoices, packing lists, and certificates of origin.

▪ Primary Accountancy:

• Possess knowledge of basic accounting principles to perform specific activities required for the role.
• Register supplier invoices accurately and in a timely manner.
• Assist with end-of-month material consumption reports for exported hardware products.

▪ General Administrative Support:

• Manage office supplies, equipment, and facilities to maintain a well-organized and efficient workplace.
• Manage relationships with vendors and service providers.
• Provide administrative support to various departments as needed.
• Handle guests, incoming calls, mail, and other general inquiries.
• Track and maintain employees’ training records.
• Schedule and organize Annual Health Occupational Control.
• Assist in organizing company events and employee engagement activities.

Qualifications:

• Proven experience as an Office Specialist or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with travel coordination and procurement processes.
• Basic understanding of accounting principles.
• Proficiency in MS Office suite and other relevant software.
• Detail-oriented and capable of handling sensitive information with confidentiality.

What’s in it for you:

• Full-time permanent contract
• Benefits: meal tickets, medical subscription at Regina Maria
• Challenging projects in a leather industry-leading company
• Friendly and collaborative team and work environment

What We Value

We are revolutionizing the leather cutting process for the furniture and automotive industries. So, we question everything. If you join us, you will work from this set of values:

Lead with Solutions. Own the result. Do more.

Thagora™ by Lear is a leather cutting technology for the furniture and automotive industry. It combines advanced software, algorithms, and equipment to bring automation, increased leather savings and productivity. Over 15 years of activity and continuous investments in R&D enabled us to build a significant collection of proprietary software algorithms and hardware equipment.