Office Management Specialist

Office Management Specialist

Location: Skopje, Macedonia

Driving the future of automotive. We're Lear For You.

Lear, a global automotive technology leader in Seating and E-Systems, enables superior in-vehicle experiences for consumers around the world. Lear’s diverse team of talented employees in 38 countries is driven by a commitment to innovation, operational excellence, and sustainability. Lear is Making every drive better™ by providing the technology for safer, smarter, and more comfortable journeys. Lear, headquartered in Southfield, Michigan, serves every major automaker in the world. Further information about Lear is available at lear.com or on Twitter @LearCorporation. 

We have an exciting opportunity for an Office Management Specialist who wishes to develop in an international environment within our facility and finance departments at our office in Skopje, Macedonia. Your main task will be to provide comprehensive administrative and financial support to ensure smooth operations within the office and assist senior management.

Your main tasks will be:

• Raise purchase orders and process invoices.
• Support financial reporting with basic administrative tasks, such as invoice processing, expense tracking, and maintenance of records.
• Assist in budget preparation and financial planning.
• Support internal and external audits.
• Serve as the key user for COUPA.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Organize and maintain files, prepare reports and presentations, and handle posting and franking.
• Greet visitors, answer calls, and manage internal communications.
• Assist in planning company events and special projects.
• Order, store, and issue general office consumables.
• Coordinate and support visits on site.
• Schedule and oversee routine maintenance and repairs.
• Maintain office equipment and ensure it is in good working condition.
• Send communications to all employees about company updates and events.

Your profile:

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Minimum of 2-4 years in an administrative or office support role.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint), experience with T&A systems, and COUPA.
• Excellent verbal and written communication skills, strong organizational and multitasking abilities.
• Proactive, self-motivated, and results-driven with a high level of accuracy and attention to detail.
• Strong interpersonal skills, able to handle sensitive information with discretion, and adapt to a demanding environment.
• Team player with good negotiating skills and the ability to prioritize tasks effectively.
• Proficiency in English (multiple languages is a plus).